SUS Special Projects Fund 

The Special Projects Fund (SPF) is a monetary initiative offered by the Science Undergraduate Society (SUS) to its constituent departments and affiliated organizations in order to reduce some of the financial strain on departmental associations involving the planning of events and provision of services. It provides the opportunity for departmental associations and affiliated organizations to undergo projects of intrinsic value that would otherwise not be possible. The application process itself has been designed to be simple; however, there are several selection criteria that must be met for an application to be accepted. The SPF is offered in good faith and is meant to be a method by which the SUS supports its departments and affiliated organizations.

– All application documents can be found here

Frequently Asked Questions

What is the Special Projects Fund?

The Special Projects Fund (SPF) is offered by the Science Undergraduate Society (SUS) to its constituent departments and its affiliated organizations to provide funding in hope of reducing financial strain in event planning.

What does the SPF provide funding for?
The SPF provides funding for any project, event, and/or initiative that holds intrinsic value and is relevant to students’ interests. The SPF is only used for individual projects; they are not awarded for general sponsorship of departments. Departments can apply to the SPF with different events as many times as possible; events must be listed in order of most prioritized to least.

When can departments apply for the SPF?
Applications to the SPF are reviewed weekly by the Finance Committee on a rolling basis until the deadline.
Deadline for Fall semester: Nov. 15, 2017.
Deadline for Winter semester: Mar. 15, 2017.

How do I ensure my application will not be rejected?
An application may be rejected if:

  • An event/service that offers only food and/or alcohol (e.g. cocktail hour)
  • An event/service that is not inclusive to all students of a department (e.g. executives-only retreat)
  • Departments are not in good standing, such as those who have failed/have not submitted an audit or budget, or departments that have been sanctioned
  • A department has not fundraised for an event in any form (e.g. samosa sale)
  • Ticketing revenue will not be considered as a valid fundraising effor
  • The same event has been funded previously in the semester

The Finance Committee may reject applications based on their discretion and other possible criteria.

What is the upward limit of how much funding may be received?
Funding will be awarded up to four times the amount of fundraising revenue. If a department raises $250 for an event, up to $1000 in funding may be given.

What supporting documentation needs to be submitted?

To apply for the SPF, the application form, signed information sheet, cover letter, and event budget must be submitted. Departments should use the provided budget template for their application to be considered. Up to 30 days after the event, a post-event report must also be submitted including a description of the event, a final budget detailing all expenses and revenues, and pictures of the event if possible. Failure to submit this report will result in the funding being retracted.

Student Space Improvement Fund

The Student Space Improvement Fund (SSIF) is a monetary initiative offered by the Science Undergraduate Society (SUS) to its constituent departments and affiliated organizations in order to reduce some of the financial strain on departmental associations involved in the renovation or improvement of student spaces readily available to ALL science students. It provides the opportunity for departmental associations and affiliated organizations to undergo projects of intrinsic value that would otherwise not be possible. The application process itself has been designed to be simple; however, there are several criteria that must be met for an application to be accepted. The SSIF is offered in good faith and is meant to be a method by which the SUS supports its and affiliated organizations.

– All application documents can be found here –

Frequently Asked Questions

What is the Student Space Improvement Fund?

The Student Space Improvement Fund (SSIF) is offered by the SUS to its constituent departments and affiliated organizations to provide funding in hope of reducing financial strain associated with the improvement and/or renovation of student spaces.

What does the SSIF provide funding for?

The SSIF provides funding for projects that are intrinsically valuable and seeks to improve students’ well-beings in public student spaces. Examples include new furniture for lounges/study spaces, the addition of a student café, etc. The SSIF is only used for individual projects; they are not awarded for general sponsorship of departments. Departments can apply to

When can departments apply for the SSIF?

Applications to the SSIF are reviewed weekly by the Finance Committee on a rolling basis until the deadline.

Deadline for Fall semester: Nov. 15, 2017.

Deadline for Winter semester: Mar. 15, 2017.

How do I ensure my application will not be rejected?

An application may be rejected if:

  • An event/service that is not inclusive to all students of a department (e.g. new computers for the executive office for a departmental association)
  • Departments are not in good standing, such as those who have failed/have not submitted an audit or budget, or departments that have been sanctioned
  • The project does not hold intrinsic value or does not seek to improve students’ well-being.
  • Projects that do not submit a comprehensive budget will be discarded immediately

The Finance Committee may reject applications based on their discretion and other possible criteria. An application will be strengthened if applicants have also applied for other funds (e.g. SSMU Space Improvement Fund)

What supporting documentation needs to be submitted?

To apply to to the SSIF, the application form, signed information sheet, cover letter, and event budget must be submitted. All transactions must be reported within seven days including receipts, cheques, and invoices.

SUS Ambassador Fund

The SUS Ambassador Fund (SCAF) is to be used as a source of financial assistance to students in the Faculty of Science and Arts and Science for the purpose of attending or hosting conferences/competitions of an academic nature. The fund is meant to be a form of support for students who will be representing McGill Science in such a way as to continue building its reputation for excellence on a national and international scale.  Applications will be evaluated by the Dean of Research and Graduate Education, the Undergraduate Research Officer, and the SUS VP Finance.

– All application documents can be found here –

SUS Ambassador Fund Deadlines for 2017-2018

Each round considers applications from two different semesters (Fall, Winter and Spring), therefore you have the opportunity to submit an application in another round should you miss the first opportunity to do so.
  • Round 1 (for conferences taking place from April 1st, 2017 – December 31st, 2017): October 1st, 2017
  • Round 2 (for conferences taking place from September 1st, 2017 – April 30th, 2018): January 21st, 2018
  • Round 3 (for conferences taking place from January 1st, 2018 – August 31st, 2018): April 1st, 2018
You will be notified of the decisions within 1 month of the deadline of submission.
  1. What is the SUS Ambassador Fund?

The SUS Ambassador Fund (SCAF) provides financial assistance to students representing McGill University’s Faculty of Science or Faculty of Arts and Science at academic conferences and/or competitions.

  1. What does the SCAF provide funding for?

SCAF funds individuals who will represent McGill Science in a way that promotes and contributes to its excellent reputation on a national and international scale. It applies to individuals attending or hosting academic conferences/competitions and costs associated with lodging, travel, and potentially other appropriate costs. Both applicants conducting individual research and applicants with a research supervisor will be considered, provided other criteria are met.

The same application will be considered twice at maximum. Departments may submit as many applications as they wish.

  1. When can individuals apply for the SCAF?

Each year, there are three rounds available for SCAF applications, and it is from September 1st to April 1st. Applicants will be notified of decisions within a month of the deadline.

  • Round 1 (for conferences taking place from April 1st, 2017 – December 31st, 2017): October 1st, 2017
  • Round 2 (for conferences taking place from September 1st, 2017 – April 30th, 2018): January 21st, 2018
  • Round 3 (for conferences taking place from January 1st, 2018 – August 31st, 2018): April 1st, 2018
  1. Can an application be submitted after the event has occurred?

Yes. Each round considers events occurred both the previous semester and the upcoming semester.

  1. What documentation is required?

To apply to the SCAF, one must submit:

  1. Completed application form
  2. Signed information sheet
  3. Letter of introduction describing the event and its purpose
  4. Detailed budget of the event
  5. Supporting documentation of finances in the form of contracts/invoices
    1. If applying for reimbursement, actual expenses incurred must be submitted
  6. Letter of endorsement from the research supervisor or proof of registration from a program advisor/conference organizer in the case that an applicant conducts individual research

SUS Scholarship Fund

The SUS Scholarship Fund (SCSF) was created to further the SUS’s mandate to enrich the lives of students, and to support the SUS’s commitment to inspiring learning, leadership and citizenship. The SCSF is thus intended to formally recognize individuals who inspire these qualities and go above and beyond in serving their peers and their community. The goal of the SCSF is to identify outstanding McGill Science and Arts & Science students for their leadership and community achievement during their time at McGill. Note that students’ contributions may extend beyond the limits of the McGill community, but as with all contributions, preference will be given to those that directly contribute to science and science undergraduate students at McGill.

– Application

**ALL APPLICATIONS (with the exception of those to the SUS Scholarship Fund) MUST BE SUBMITTED TO sus.funds@gmail.com**